Skip to main content

Package Management

Comprehensive guide to managing existing packages, including editing, cloning, archiving, and ongoing maintenance operations.

Overview​

Package management in DooUMS encompasses all operations performed on existing packages after their initial creation. This includes modifications, lifecycle management, and administrative maintenance to ensure packages remain current and effective.

Core Management Operations​

Viewing Package Details​

Read-Only Package View​

  • Access: Click View from the Actions menu
  • Function: Display complete package information without editing capabilities
  • Use Cases:
    • Reference package details during customer inquiries
    • Verify package information before modifications
    • Share package details with team members
  • Information Displayed: All package components, pricing, capacity, and settings

Editing Existing Packages​

When to Edit Packages​

  • Price Adjustments: Market conditions or cost changes require pricing updates
  • Capacity Modifications: Room availability changes or hotel capacity adjustments
  • Date Changes: Flight or accommodation date modifications
  • Hotel Updates: Changes to Makkah or Madinah accommodations
  • Service Additions: Adding new components or services to existing packages

Edit Process​

  1. Access: Click Edit from the Actions menu
  2. Modify: Update any package field as needed
  3. Validation: System validates changes against existing bookings
  4. Confirmation: Review all changes before saving
  5. Impact Assessment: System alerts if changes affect existing bookings
Editing Precautions

Always verify that no active bookings will be negatively impacted before making significant changes to dates, hotels, or pricing.

Common Edit Scenarios​

Price Updates

  • Seasonal price adjustments
  • Cost inflation accommodations
  • Competitive pricing responses
  • Special promotional pricing

Capacity Changes

  • Hotel room allocation adjustments
  • Flight seat availability updates
  • Group size limit modifications
  • Overbooking policy adjustments

Service Modifications

  • Hotel upgrades or changes
  • Flight schedule adjustments
  • Transportation method updates
  • Additional service inclusions

Package Cloning​

Benefits of Cloning​

  • Time Efficiency: Rapid creation of similar packages
  • Consistency: Maintain proven package structures
  • Variation Testing: Create package variants for comparison
  • Seasonal Updates: Adapt successful packages for new seasons

Cloning Process​

  1. Find the package you want to clone
  2. Select Clone from the Actions menu
  3. Duplication: System creates identical copy with new identifier
  4. Customization: Modify cloned package as needed
  5. Differentiation: Update dates, pricing, or other distinguishing elements
  6. Activation: Activate when ready for booking

Best Cloning Practices​

  • Clear Naming: Use distinct names to avoid confusion
  • Date Updates: Always update travel dates for new packages
  • Price Review: Verify pricing remains appropriate for new timeframe
  • Capacity Check: Ensure room allocations match actual availability

Package Archiving​

Why Archive Packages​

  • Completed Travel: Packages with finished travel dates
  • Seasonal End: End-of-season package removal
  • Capacity Full: Fully booked packages no longer accepting reservations
  • Strategic Changes: Packages no longer aligned with business strategy

Archiving Process​

  1. Find the package you want to archive
  2. Select Archive from the Actions menu
  3. Data Preservation: All package and booking data maintained
  4. Visibility Change: Removed from active package listings
  5. Access: Available through "Archived Packages" section
  6. Restoration: Can be reactivated if needed

Archive Management​

  • Regular Review: Periodic assessment of which packages should be archived
  • Data Retention: Archived packages maintain all historical data
  • Reporting Access: Archived packages remain available for reporting purposes

Package Deletion​

Deletion Criteria​

  • No Bookings: Packages with zero booking records
  • Error Correction: Packages created in error
  • Duplicate Removal: Unintended duplicate packages
  • Test Packages: Packages created for testing purposes

Deletion Process​

  1. Verification: Confirm package has no associated bookings
  2. Permission Check: Ensure user has deletion privileges
  3. Confirmation: System requires deletion confirmation
  4. Permanent Removal: Package data completely removed from system
Deletion Warning

Package deletion is permanent and irreversible. Ensure no important data will be lost before confirming deletion.